To transfer credit, it is the student's responsibility to do the following:
Verify that all the courses you plan to take abroad are listed in the Database of Approved Courses. On occasion, a course is approved by more than one department. If this is the case, please let our office know which approval you want so that a note can be added to your file. Please make sure that you have the necessary prerequisites for the courses you plan to take.
If the course(s) is (are) not contained in the Database of Approved Courses, you need to contact in the Global Education Office and provide her with an official description of each course. Such descriptions can usually be found in a program guide, bulletin, catalogue, or syllabus. You should request syllabi from your program in advance if possible. Ms. Penny will consult the Director of Undergraduate Studies (DUS) of the appropriate department to determine the Duke equivalent of the course not yet approved or he/she may assign 100 (lower-level) or 300 (upper-level) as an approved course number if there is no equivalent. The DUS and GEO will also recommend a course credit value (cc) for the course (normally 1 for a semester and 2 for a year course). The DUS and GEO also will designate an area of knowledge where applicable. Independent study courses, field study, and internships will not carry area of knowledge designations. Upon return, students must promptly reconcile credit transfer.
Request that an official transcript of courses with final grades from the program you attended be sent to the Global Education Office for Undergraduates, Box 90057 , Durham , NC 27708; generally programs will not mail transcripts automatically. Only courses that have been approved will be transferred to your Duke transcript. Your credit transfer cannot take place until your official transcript has been received. Transcripts must be forwarded to the Global Education Office as soon as they are available.
In some instances, you will not have been able to make course selections before leaving Duke to study abroad, or your courses may change after you arrive at your program abroad. After you return to Duke, you will need to apply retroactively for approval for all courses for which you did not obtain prior approval. If you postpone approvals until after you return, there is no guarantee of credit.