When the Duke-administered and Duke-approved programs do not meet a student's particular academic needs, that student can then petition for approval of a non-approved program. This approval is granted by the Faculty Global Education Committee and is a one-time approval of one particular program for one particular student. After the student returns to Duke from the program, his/her work must be evaluated by the relevant Directors of Undergraduate Studies (DUS). If these evaluations are positive, the program can then be petitioned by other students in the future. After a minimum enrollment of two different students in two different terms, the program will be considered for review by the Global Education Committee, which has the final say on which programs ultimately appear on the list of programs approved for Duke students.
In order to petition a program, a student must meet with an advisor in the Global Education Office for Undergraduates. Please consult the Advising page for information on scheduling an advising appointment. The advisor will determine from the information the student presents if the program meets minimum requirements for transfer credit at Duke. The advisor and student discuss the merits of the petition program, as well as the student's academic rationale for requesting the program. If basic criteria are met, the student 's petition application is unlocked and the student will have access to follow up materials which must be completed before the deadline provided. Please consult the Global Education Office for petition deadlines (they are listed on the online application brochure for "Petition").
An overview of the petition process and requirements can be found here.
Completed petitions are submitted by the Global Education Office to the Faculty Global Education Committee at their monthly meetings. The Committee makes all decisions on petition submissions.
The Global Education Office will not accept partial petitions from students, and careful attention should be paid to ensure that all items with the appropriate signatures are submitted. In addition, students will not be allowed to continue the online petition application without having had an advising session.
A maximum of six petitions will be approved per term for any given program. That means a maximum of six petitions will be submitted for a single Global Education Committee meeting on a first come, first served basis, determined by the order in which each application is completed. New applications will be submitted to future committee meetings until the maximum of six per program have been approved. An application will be eligible for consideration when all components of the online application are submitted and no more than one transfer credit form is outstanding (e.g. if a full course load is 5 classes, we must receive at least 4 transfer credit approval forms for the petition to be considered complete). Therefore, it is to the students’ advantage to begin the petition process early.
These procedures are in place for summer, semester and academic year programs.
Upon return to Duke from a petitioned study abroad program, a student is required to submit all course materials from the program (syllabi, reading lists, papers, tests, and exams) to the DUS's who originally approved each course. This work, accompanied by a memo from the Director of the Global Education Office, serves as an evaluation tool to determine if participation on the program should be allowed for future Duke students. Each DUS is asked to make this determination based on the documentation provided by the returning student.
After a program has received positive evaluations in two different semesters or summer terms, it may be considered for addition to the Duke Approved Program List. Petitioned programs are reviewed annually to determine their eligibility for the list.
If an approved program has not been attended by a Duke student for a period of five years, it may be removed from the active approved list. The removed program will be placed on a list of previously approved programs, which is made available to the Duke community via the Global Education Office website. If a student wishes to attend a removed program, s/he must petition the program as normal, but the program may be reconsidered for addition to the approved list after only one successful petition and follow up evaluation process.
Last revised: 11 March 2016