PETITION A PROGRAM
When Duke-In and Duke-Approved programs don’t meet your academic needs, you can petition for approval of a program of your choice. This approval is granted by the Faculty Global Education Committee and is a one-time approval of one particular program, for one particular student.
After the student returns to Duke from the program, their work must be evaluated by the relevant Directors of Undergraduate Studies (DUS). If these evaluations are positive, the program can then be petitioned by other students in the future.
After a minimum enrollment of two different students in two different terms, the program may be considered for review by the Faculty Global Education Committee, which has the final say on which programs ultimately appear on the list of Duke-approved programs.
Process for Filing a Petition
In order to petition a program, a student must meet with an advisor in the Global Education Office for Undergraduates. Students will not be allowed to continue the online petition application without attending an advising session. Please schedule an appointment online with the appropriate GEO advisor based on the region in which you wish to study.
The GEO advisor will determine if the program meets Duke’s requirements for study abroad transfer credit based on the information the student presents.
Some of these criteria include:
- The program’s school of record (which will issue the transcript for your academic work) must be an accredited college or university based in the U.S. or in the program’s country. Duke does not accept transfer credit from language institutes or from community colleges.
- For semester or yearlong programs, the program must offer you the opportunity to take a foreign language for graded credit, and this work MUST appear on your transcript. This is only waived if the program is in a country where English is an official language used by the government.
- For semester or yearlong programs, you must be able to take a full time course load that is equivalent to 15-16 U.S. semester credit hours per semester.
The GEO advisor and student will also discuss the merits of the petition program, as well as the student's academic rationale for requesting the program.
If the GEO advisor determines basic criteria are met, the student's provisional petition application in MyGlobalEd will be unlocked and the student will have access to the full petition application, to be completed before the deadline provided. Deadlines for the current semester can be found in the Application Guide for Petitions.
The Global Education Office will not accept partial petitions from students; pay careful attention to ensure that you all items with the appropriate signatures.
The Global Education Office submits completed petition applications to the Faculty Global Education Committee at their monthly meetings. The Committee makes all decisions on petition submissions. You will receive an email from GEO when the Committee has reached a decision about your petition.
A maximum of six petitions will be approved per term for any given program. That means a maximum of six petitions for any one program will be submitted for a single Global Education Committee meeting on a first come, first served basis, determined by the order in which each application is completed. New applications will be submitted to future Committee meetings until the maximum of six per program have been approved. An application will be eligible for consideration when all components of the online application are submitted and no more than one transfer credit form is outstanding (e.g., if a full course load is 5 classes, we must receive at least 4 transfer credit approval forms for the petition to be considered complete). Therefore, it is to the students’ advantage to begin the petition process early.
These procedures are in place for summer, semester, and academic year programs.
Returning from a Petitioned Study Away Program
Upon return to Duke from a petitioned study away program, students are required to complete a petition evaluation. After a program has received positive evaluations in two different semesters or summer terms, it may be considered for addition to the Duke-approved program list by the Faculty Global Education Committee. Petitioned programs are reviewed annually to determine their eligibility for the list.
Petition evaluations are comprised of the following two parts:
A questionnaire will be emailed to you at the end of your term (for semester or yearlong programs).
To obtain the Director of Undergraduate Studies’ (DUS) evaluation of the courses taken on your program, you must submit all course materials from the program (syllabi, reading lists, papers, tests, and exams) to the DUS who originally approved each course. This work, accompanied by a memo from the Director of the Global Education Office, serves as an evaluation tool to determine if participation on the program should be allowed for future Duke students. Each DUS is asked to make this determination based on the documentation provided by the returning student.
Once you have returned from your petitioned program, please email Cathy Penny (firstname.lastname@example.org) to obtain the necessary memo to include when sending course materials to the DUS for evaluation.
Petitioning Programs Formerly on the Approved List
If a Duke-approved program has not been attended by a Duke student for a period of five years, it may be removed from the active Duke-approved program list. The removed program will be placed on a list of previously-approved programs, which is made available upon request. If a student wishes to attend a removed program, they must petition the program as normal, but the program may be reconsidered for addition to the approved list only after one successful petition and follow-up evaluation process.